Information for participants in events and exhibitions

[Art. 13 European Union Regulation 2016/679 concerning the protection of individuals with regard to the processing of personal data and the free circulation of such data (hereinafter, Eu Regulation)]

LUCCAPROMOS Srlu, in the capacity of Data Controller of your personal data, pursuant to and for the purposes of the EU Reg. 2016/679 hereafter ‘GDPR’, hereby informs you that the aforementioned legislation provides for the protection of data subjects with respect to processing of personal data and that such processing will be based on principles of correctness, lawfulness, transparency and protection of your privacy and your rights.

Your personal data will be processed in accordance with the legislative provisions of the aforementioned legislation and the confidentiality obligations set forth therein.

1. Purpose of the processing and legal bases.

Data processing is carried out for the following purposes:

  • registration and use of the event / exhibition, with all that this entails: drafting of registers, gathering
    attendance, contacts by e-mail and telephone and entering personal data in our databases;
  • in the case of paid events, the execution of administrative, fiscal and accounting activities, such as
    issuing invoices, reminders, administrative communications in general;
  • for purposes related to the current state of emergency COVID-19: in this sense, the name, surname,
    telephone number will be collected and the data will be kept for 15 days and subsequently destroyed.

The legal bases of the processing are therefore represented by legal obligations (Article 6, paragraph
1 letter c) of the Regulation) and by contractual obligations or execution of pre-contractual measures
(Article 6, paragraph 1 letter b) of the Regulation ).

2. Processing methods.

Data processing may be carried out using any suitable manual method or with the use of electronic, telematic or otherwise automated tools, in compliance with the technical and organizational security measures referred to in art. 32 of the EU Regulation, by persons authorized to process and duly instructed and trained, in compliance with the provisions of art. 29 of the aforementioned Regulation.

3. Communication and dissemination of data.

The data may be communicated to the Chamber of Commerce also by virtue of the role of parent company; professionals, collaborators and partners of the initiative, communication service providers, e-mail, mail delivery, technical services for the management of the event and other service providers related to the aforementioned purposes and to subjects to whom the right to access the data is recognized by provisions of law and / or secondary
legislation. Your personal data will not be disclosed in any way.

4. Data transfer.

Your data will not be transferred outside the territory of the European Union.

5. Retention period.

The retention period of the data provided is established for a period of time not exceeding the achievement of the purposes for which they were collected: specifically for the entire duration of the event and also subsequently for the management of subsequent activities.

In the event that a payment is envisaged, this retention period may be no less than 10 years, limited to the data necessary to fulfill legal obligations, the same data may be kept, where applicable, for a further period of time for the purpose of management. of any disputes, the legal basis for this conservation is the legitimate interest of the data controller.

As regards the data collection connected to the state of emergency COVID 19, the data will be kept for 15 days.

6. Rights of interested parties.

At any time, as an interested party, you can exercise your rights towards the Company as Data Controller: the right of access (Article 15), of rectification (Article 16), of cancellation (Article 17) ), limitation of processing (Article 18), portability of your data (Article 20), as well as to lodge a complaint with the Guarantor for the protection of your data, if it considers that the same are treated in violation of the provisions of the Regulation.

In particular, you have the right to object (Article 21) at any time, for reasons connected with your particular situation, to the processing.

Further information regarding the aforementioned processing can be requested from the Company’s Secretariat Office (Mail:

7. Data controller

The data controller is LUCCAPROMOS Srlu, with registered office in Lucca, Corte Campana 10 – 55100 Lucca; mail:

8. Changes and updating of the information.

Also in consideration of future changes that may affect the applicable privacy legislation, the Data Controller may integrate and / or update, in whole or in part, this information. It is understood that any changes, additions or updates will be communicated in accordance with current legislation.

update October 14th, 2021